Mark Cush - President
Rick Christ - Vice President
Mark Capuano - Secretary
Jo Ann Yost
Worship: Mark Capuano & Joanne Yost
Culture Building: Paula Cush & Kathy Morris
Formation: Rick Cercone & Rick Christ
Evangelization: Dave Weiland & Amy Rowland
Pastoral Council Meeting - Church of the Holy Trinity
November 18, 2014
In attendance were, Deacon Lyn, Father Coning, Father Tomson, Karen McDonnell, Dave Schaub, Mark Capuano, Dave Weiland, Margaret Gursky, Paula Cush, and Mark Cush. Rick Cercone had been excused. Dave Weiland opened in prayer, and Paula brought cookies!
We briefly considered the Question of the Week, "In what ways could we be more faithful to the gifts we have received from the Holy Spirit in our lives?", and then approved the minutes from the last meeting.
Building Committee Update
Members of this committee are continuing to meet with local architects and engineers as some very basic and preliminary sketches are developed and considered. Some considerations have been made, including keeping seating under 300 and avoiding a balcony area, so as to avoid costly state code requirements.
Census Survey Update
The survey is essentially complete, with 288 families responding. Attempts will be made to contact the last 35-40 names on ours lists, as we do not wish to inadvertently exclude anyone.
Maintenance: Dave Schaub advised us of the need for some minor plumbing repairs, and is looking for a skilled individual to perform these tasks. He also told us that last year's snow removal company has been awarded the contract for this winter as well. Their excellent work and good price were impossible to beat.
Social Justice: Margaretinformed us thatthe annual collection of gloves, mittens, and other winter items for elementary students at Tusky Valley begins this week. December 13th is the distribution date for these items, so items should be collected by the week of the 7th. Karen also reminded us that February is the month of our annual food pantry collection.
Worship: John and Edith are planning the music for our Masses on Christmas Eve, as well as the weekends in December. this year the folk Choir will sing at the 6 PM Mass and the Traditional Choir at the 9 PM Mass on Christmas Eve. There are no Masses scheduled on Christmas Day at Holy Trinity.
Finance: The Finance Council will present a fiscal summary and projected budget to the entire parish some time after the first of the year. Preparations are being made to preview these projections at the December Parish Council meeting. Lyn advised us that we are continuing to meet our budget and pay all of our bills. A simple "E-Offering" system is being considered for 2015. We should soon be receiving a final response to our grant requests from the diocese.
Volunteer Coordinator: Kathy Morris is off to a great start in this very important role as Co-volunteer Coordinator, and Amy Rowland will soon join her in this position.
Work on Mary's Garden has been completed. The final bill was $500, as estimated. Extra monies collected for this work will be applied to improvements such as additional lighting, landscaping and installing a base for her statue in the spring. "Blessings" to all who contributed.
The Trunk or Treat event, which was by all accounts a great success, also raised some concerns regarding potential conflicts with the annual Day of Remembrance. This reminded us of the need to establish a procedure for scheduling these ad-hoc events which come up throughout the calendar year. An Event Planning Form or similar tool was suggested by Mark Cush.
Dave Schaub is investigation additional security measures for the office, including security cameras and an improved buzz-in system. These ideas will initially be brought up with Guardian Systems and Interstate, who are currently providing fire and security services.
We were also advised of the need to document and develop a preventive maintenance system and schedule, as our some items with the current property maintenance lack such definition and organization.
Last month's Blood Drive collected a total of 18 pints, which is a very good response from the parish.
Questions and concerns have been raised with regard to the decision to hold weekly bulletin distribution until after Mass. Although it is true that they can often be a distraction during Mass, it was pointed out that they can be a source of prayers before Mass as well. The office will consider this.
The final numbers for this year's Fall Dinner are not in yet, but early reports suggest it was a huge success.
Dave Weiland and Deacon Lyn led a discussion of the new missions and committee categories for 2015. It was suggested that, as the number of mission categories is reduced and redefined, perhaps two council members assigned for each mission would be appropriate. We will continue to discuss this topic at the next meeting, which will be on Tuesday, December 16th at 7:00PM.
Pastoral Council Meeting - Church of the Holy Trinity
September 16, 2014
In attendance were, Deacon Lyn, Father Coning, Father Tompson, Karen McDonnell, Dave Schaub, Mark Capuano, Dave Weiland, Rick Christ, Paula Cush, Mark Cush and Rick Cercone. Margaret Gursky had been excused. Father Ty opened in prayer.
Annette Prokop also was present for a Finance Council update. She informed us that the $7,000 Focus Grant application has been filed for sound system improvements - including a carpet runner, and efforts to assist parishioners who are hearing impaired. Phase 2 of this process involves the formation of a sub-team to detail needs and expenditures. This team will consist of Annette, Dave Schaub, Mark Capuano and John Wojcicki. Several other grant proposals are being investigated by Annette, including a large Capital Fund grant for roof and driveway repairs.
Annette also told us that her efforts to secure a return of Diocesan assessment monies were successful, and the entire $6500 will be added to the Parish accounts! Great work!
Dave Weiland asked us to consider and discuss our Question of the Week: When someone hurts you, how do you forgive them?
Maintenance: The ceiling in the Ladies' restroom has been painted, and looks great. Many thanks to the anonymous person who did this excellent work! There is still a bit of minor electrical work needed in the rectory.
Education: PSR is still looking for volunteers. The initial Adult Faith Formation class was well received by the 20-25 attendees.
Finance: Dave Weiland updated us regarding the parish census. There are still 50 unanswered surveys, including disconnected phone lines, and non-existent numbers. We will reach out to these families one last time via letter and/or personal contact, in order to be certain no one is unintentionally taken off the membership roles.
Two upcoming fund raising event will be discussed under New Business.
A "Thank You" note has been sent to Joe Hafer for his work in training defibrillator operators. Additional training may be needed, and Joe continues to avail himself for this work. Thanks! Mark Cush has contacted a company that can professionally clean and preserve Mary's statue, at a cost of approximately $500. This would include sealing the statue, and maintaining it for 15 years. Council voted to seek donations from the congregation for this special work. Paula Cush will write a note for the bulletin, and Mark will continue to work with the monument company.
"Meet the Priests" was a huge success, with 120 folks in attendance, and a wonderful time of fellowship. A special "Thanks" to all who volunteered to make this a memorable activity. Father Ty even suggested that this become a monthly event!
Our September 3rd monthly blood drive was very well attended; another sign of a parish on the move.
Issues with the small bank bags used in securing Mass collection monies have been investigated, and there is no easy solution to the problem of delays during the Presentation of the Gifts at Mass. The bags are too small to easily and quickly hold all the collected offerings, and larger bags would necessitate a larger safe. Procedural changes are not permitted. We were reminded that this was a very good problem! Deacon Lyn will talk to the ushers, and I will mention to John a suggestion to bring the offering foreword during the Eucharistic prayer if this becomes a significant delay during Mass.
Fund Raising Events
The annual Fall dinner is scheduled for Friday evening, November 14th. It will include entertainment and some delicious meal choices for $25, a 120 ticket reverse raffle, 15 silent auction items, and a few games of chance. Rick Cercone is looking for help getting the word out, and selling tickets for the raffle and dinner, as well as for the chicken barbeque.
The chicken barbeque is scheduled for Sunday, October 5th. This will be a "to go" dinner where people can pick up a nice Sunday dinner.
The Power Wash Party will be Wednesday, September 24th at noon. This will include both the Church and rectory building exteriors.
Faith Formation Event
Father Jeff told us that the clerics have met with Robin Rokisky to choose the tools & resources, and set the agenda for this Saturday, September 27th event. The Pastoral Council will arrive at 9:00AM, with Finance joining them at 11. The entire workshop/seminar should be concluded by 1:00PM.
New Pastoral Council Member Elections
It was decided that the three council members whose terms will expire this year will be the ones to plan and organize council elections in December. These are Karen McDonnell, Margaret Gursky, and Dave Schaub.
The next meeting will be on Tuesday, October 21st at 7:00PM. Paula Cush and Father Ty will be unable to attend, and have been excused. Father Jeff volunteered to lead prayer at that meeting.