Mark Cush - President
Rick Christ - Vice President
Mark Capuano - Secretary
Jo Ann Yost
Worship: Mark Capuano & Joanne Yost
Culture Building: Paula Cush & Kathy Morris
Formation: Rick Cercone & Rick Christ
Evangelization: Dave Weiland & Amy Rowland
Pastoral Council Meeting - Church of the Holy Trinity
January 20, 2015
In attendance were, Deacon Lyn, Father Tomson, Karen McDonnell, Mark Capuano, Dave Weiland, Paula Cush, Mark Cush, Rick Cercone, Rick Christ, Amy Rowland, Kathy Morris, and Joanne Yost. Father Coning had been excused. Dave Weiland opened in prayer.
There were no committee reports presented at this meeting. We were informed that 9 additional responses have been received from the parish census, as a result of a final effort from Annette Prokop.
Finance Council Update
Dave Weiland attended the most recent meeting, and updated us on their activities. Annette Prokop and Kristi Schaub supplied a balance sheet for 2014 at that meeting, which shows that we are continuing to pay our bills. Sunday collections, however are lower than at this time last year. The "E Offering" initiative is a work in progress, and could be presented from the pulpit at the planned 2015 general meeting. Our 2015 parish budget includes a planned $39,000 input from the Spring fund raiser events. (Casino night and golf outing).
Missions Reports: Note: This is the first council meeting where presentations from the four newly formed Parish Missions are being received.
Worship: The Traditional and Folk choirs each presented beautiful and inspiring hymns and worship music at the Christmas services, and several compliments have been received. In order to continue to help choir members prepare for practices, both John and Edie are now sending out emails with the proposed song selections for the coming Sunday. This has helped the members a great deal.
We were informed that the second collection was missed at last Sunday's 9:00 Mass. To help mitigate reoccurrences of this, Mark Capuano will explore ways in which to communicate the need for preparedness to Ushers, and to each of the worship ministries through their respective leaders.
The sub-committee of Deacon Lyn, John Wojcicki and Annette Prokop have determined the best way to utilize our grant money from the Catholic Foundation (earmarked for sound reinforcement) will be to install a six foot wide sound absorbing runner down the center aisle, a remote sound board which can be controlled from the congregation, and two new high quality portable microphones.
Formation: We were reminded by Rick Christ and Deacon Lyn that the next segment of our Adult Faith Formation Class will begin this Sunday. We will be discussing Matthew Kelly's Book - "Rediscover Catholicism" over the next seven weeks. This is the spiritually motivating book our parish gave out to the congregation at Christmas.
Culture Building: Karen McDonnell updated us on the local emergency food pantry requirements and status. A total of $1100 - in addition to food items - was collected from Holy Trinity in 2014. The annual
Christmas Collection for our three religious brought in $1782. Last week's blood drive also seems to have been well attended.
Evangelization: Deacon Lyn informed us that noted Catholic musician and singer John Angotti has been contacted, and a 2016 date will be reserved for him to minister at Holy Trinity. This will most likely be during the Lenten season, so we have time to prepare for the event with advertising, and other promotions.
An Event Planning Form will be developed in order to schedule, reserve facilities, avoid conflicts, and determine resources for parish activities, as they come up in 2015. At the next council meeting Mark Capuano will submit an initial paper copy, and will see if our Webmasters can develop an electronic format of this as well. For 2015 scheduling, we will continue to use the paper calendar outside the office and manually transfer that information to the parish website calendar and weekly bulletin; the intent is to develop the electronic format for use in 2016.
The only maintenance issue involves a sewer odor in the ladies' restroom, which is being investigated by Mark Cush and Dave Schaub. Some minor roof needs are also being addressed. We next revisited the need for a preventive maintenance list and the scheduling of routine and repetitive tasks in order to avoid a particular maintenance need from "slipping through the cracks". Chris Allen, who has the most recent training and education in the field of equipment maintenance, will be approached concerning this project.
A rather lengthy discussion of office security in general, and particularly the procurement of an outside video monitor will be resolved by Kristi Schaub and Father Ty.
We were reminded that our famous "Super Bowl Hoagies" will again be sold this Sunday, beginning at 10:30AM. Tasha Lorenz is organizing this activity (many thanks!).
Members are suggesting that Holy Trinity remain in close contact with Father Rigobert, after he returns to Tanzania next month. Our parish fully intends to do just this, and Deacon Lyn is making sure Fr. Rigo's contact information is available as well. We were certainly blessed by his presence over the past two years, and he has touched many lives.
Fish Fry Fridays begin on February 20th, and volunteers are currently being solicited for this major fund raiser.
We next welcomed our newest members - Joanne Yost, Kathy Morris, and Amy Rowland - and thanked Karen for a wonderful year in which she served on council. With Dave Weiland stepping down as President, we agreed how blessed we all were by his willingness to serve the parish in this capacity. Much hard work is involved in this position, and Mark Cush, our new President, is eager to begin. If this meeting is any indication, he will do a fine job. Finally, Rick Christ was voted in as our new Vice President for 2015. (Congratulations, Rick!)
Our next meeting will be Tuesday, February 17th at 7:00PM.
Pastoral Council Meeting - Church of the Holy Trinity
December 16, 2014
In attendance were, Deacon Lyn, Father Coning, Father Tomson, Karen McDonnell, Dave Schaub, Mark Capuano, Dave Weiland, Margaret Gursky, Paula Cush, Mark Cush and Annette Prokop. Rick Cercone and Rick Christ had been excused. Dave Weiland opened in prayer, and Fr. Jeff treated us to some of his mom's delicious Christmas cookies!
Mark Capuano opened with prayer, and we then briefly considered the Question of the Week, "What work of justice could you perform this week to bring joy to others". We then reviewed and approved the minutes from the last meeting.
Annette began with an update on several financial matters, including the good news that our application for a grant from The Catholic Foundation had been approved in the amount of $5200! The purpose of this request was to fund improvements and purchases of equipment and other items for the benefit of the hearing impaired. This will probably include a center runner for sound absorption, and some professionally recommended sound reinforcement enhancements. A subcommittee of previously selected members will be making the final decisions.
Early in 2015 the Finance Council will hold a financial meeting "from the pulpit". This will include fiscal year financials, as well as opportunities for everyone to participate more fully in their stewardship of time, talent and treasure. Prior to this general meeting, the 2015 budget will be reviewed by the Parish Council (in the February meeting). Annette then was excused for the remainder to the meeting.
Building Committee Update
Members of this committee have met with MKC Architectures for the purpose of generating ideas and making inquiries pertaining to the design of a new church building. This work continues to move forward.
Missions Reports: It was noted that after this "transitional" meeting, and going forward, we will utilize the previously approved revised format for parish missions.
Worship: Fr. Jeff asked that it be noted in these minutes how disappointed he, Fr. Ty and Deacon Lyn were with the poor turnout for the December 6th Ministry Meeting. This lackadaisical attitude toward commitments to serve the parish was apparent, both by weak attendance, and in other situations as well, including the ambivalence shown by some volunteers toward their commitment to the weekly Mass assignments. The efforts of some are greatly appreciated, and will be honored by our Lord, but others seem to show little interest in the preparation and fulfillment of duties for which they volunteered. This is very disconcerting to our parish leadership
Formation (Education): This Sunday will be the final PSR week for the year, including the Adult Faith Formation class. Classes will resume January 11th. Deacon Lyn has selected this year's Christmas gift to the parish - "Rediscover Catholicism" by Matthew Kelly.
Evangelization (Social Justice): Margaret gave us an excellent report concerning the generous response to this year's clothing collection. In addition, we were advised that the Food Pantry collections, and "Feed The Hungry" activities will resume in January.
Finance: A discussion was held concerning our requirements for obtaining diocesan approval to formally initiate a building planning and funding effort.
Special Committee to elect new Parish Council Members: Karen advised us that three names have been approved for membership on the 2015 Council. After some discussion, she moved that Kathy Morris, Amy Rowland, and Joanne Yost be added to the Parish Council in January. Dave Schaub seconded, and the motion was passed with a voice vote. "Welcome" to our three new members, and farewell to our three outgoing members - Margaret Gursky, Karen McDonnell, Dave Schaub. Thank you, and may God bless you for your service!
With further regard to the ministry schedules, Dave Weiland invited us to carefully read the bold wording on the front of Kim's printed schedules. Our responsibility to find replacements when we cannot serve should not be done right before Mass. Father Jeff reminded us of the spiritual activity going on at this time. People have come to Mass to meet Jesus, and Jesus is present in order to meet with the people who have come. This is a sacred time and space, which must not be disturbed. He also advised us that the role of Gatekeeper is not being met by current volunteers.
Father Ty and Dave Schaub discussed options for video monitoring and security for office staff. Dave will follow up on this.
Reorganization of Missions - Next Steps: Father Jeff led this discussion. Two or three council members should participate as liaisons to each of the four missions (Worship, Formation, Evangelization, and Culture Building). These will act as "point persons" for the various committees under each mission, including regular follow up with committee leaders to assure all activities are proceeding as planned. These activities will be developed under the "Roles and Responsibilities" sections for each area.
The need to establish an effective event planning procedure was looked at next. Fr. Jeff recommended a Google - type calendar for the purpose of scheduling parish events. This would be a privately accessible calendar, used solely for maintaining a conflict-free calendar throughout the year. Mark Capuano will discuss using the current "Financial Calendar" on the Parish website for such a purpose with our webmasters. He will also look into an Event Planning Form which is also incorporated in our current website, to ascertain if it will serve our future needs.
Questions and concerns have been raised with regard to the decision to hold weekly bulletin distributions until after Mass. Although it is true that they can often be a distraction during Mass, it was pointed out that they can be a source of prayers before Mass as well. Father Ty advised us that these concerns should be brought to his personal attention, so he may weigh all options. It was also noted that some Eucharistic Ministers are rushing to the altar without waiting to see if those scheduled to serve are present.
There are two Family oriented events scheduled in January. The first is a January 4th graduation party for Father Rigobert, who is to be congratulated for his earning a bachelor's degree from Ohio University. He will soon be returning to Tanzania, to serve their diocese, and will be greatly missed by us in Tuscarawas County. Donations will be accepted for his continuing work. The second event - a "Pizza and a Movie" event will take place on January 25th at 4:00PM. We have had these in the past, and they are always a wonderful time of family oriented fellowship.
Tasha Lorenz is organizing this year's "Super Bowl Hoagies" fund raiser. This year, the Super Bowl is on February 1st.
We are certainly looking forward to welcoming our three new members at next month's Parish Council meeting - 7:00PM on Tuesday, January 20th.