Mark Cush - President
Rick Christ - Vice President
Mark Capuano - Secretary
Jo Ann Yost
Worship: Mark Capuano & Joanne Yost
Culture Building: Paula Cush & Kathy Morris
Formation: Rick Cercone & Rick Christ
Evangelization: Dave Weiland & Amy Rowland
Parish Council Meeting - Church of the Holy Trinity
April 21, 2015
In attendance were, Deacon Lyn, Mark Capuano, Dave Weiland, Paula Cush, Mark Cush, Rick Christ, Amy Rowland, Kathy Morris, and Joanne Yost. Rick Cercone was absent. Mark Cush opened in prayer, and the February meeting minutes were approved (there was no regular meeting in March).
Committee Reports :
The Building Committee has selected 3 architects as finalist for discussions involving the new church building. They are hoping to have cost approximations and preliminary designs to show at the May 16-17 Parish update. At this time, the Finance Council is working directly with the Building Committee to develop these estimates.
Finance Council Update
The Council's last meeting was primarily focused on preparations for the May presentation as well. They were asked about the fact that grant monies has not been disbursed from the diocese as of yet, and responded that the usual procedure is to submit bills and receipts for this project work to Columbus, after which reimbursement would be made to the parish. The sound system improvement work has begun, and we currently have one quote on a center aisle runner.
Dave Weiland updated the final census numbers at 274 active families. This number will be used in determining our 2015-16 fiscal budget. Budgets for each of the various church committees are needed at this time. We were advised that this would be a good time for each leader to assess needs and seek additional funding.
Worship: The list of ministers has been completed and was turned over to Mark Cush. Preparations for the First Holy Communion celebration are proceeding. It should be a memorable event for the children and their families, as well as for the entire parish.
Formation: The list of ministers has been completed and was turned over to Mark Cush. There will be 11 students making their First Holy Communion on April 19th.
PSR students are continuing their "loose change" collection for African missions, which will be presented to the Church in Migori by Lyn and Beth in July, as they travel to Africa.
Evangelization: Dave Weiland has also completed his list of leaders and members within the Evangelization Ministry.
Amy Rowland asked that we consider placing the Larry Rowland Memorial Scholarship under the Evangelization Mission, and this was approved.
The Adult Faith Formation Class will be considering the topic of Evangelization during their final sessions. A report on their work will be completed by the next Parish Council meeting.
Culture Building: Kathy Morris shared her ideas on how to get parishioners involved in various Mission Committees, as follow up to the May presentations. The concept of highlighting a new Mission/Committee in the bulletin each week so members of the parish are aware of the many opportunities to serve, and may feel led to become personally involved, was well received. This will be discussed with Father Jeff. Ideas for developing full page inserts, posters, and other communicative tools were enthusiastically discussed. Deacon Lyn noted that this was an opportunity to "sell" your mission.
Ministry training sessions were held on Thursday March 5th and Saturday, March 7th. The results were fair, with some coordination issues hampering total success. As a result, those who were not in attendance were sent letters, stating our assumption that individuals who were absent, and were not previously excused no longer desire to continue serving in their current capacity. The letter advised them to contact the office if this was not correct. Deacon Lyn is handling the follow up of this task.
The preventive maintenance list is a work in progress, with preliminary jobs having been identified and new jobs being added.
A preliminary Event Planning Form was presented to President Cush for review, to facilitate the scheduling of non routine parish activities, reserve facilities, avoid conflicts, and determine resources, as they come up in 2015. Doug Dillon has confirmed that our Webmasters can develop an electronic format of this as well. For 2015 scheduling, we will continue to use the paper calendar outside the office and manually transfer that information to the parish website calendar and weekly bulletin; the intent is to develop the electronic format for use in 2016.
The rough draft of the Parish Council's portion of the May presentations has been completed.
We were advised that changes to the front page of our bulletin, to reflect administrative and key member changes are subject to an approximate 9 week delay, due to the publisher's need to exhaust current supply.
The K of C fish fry was a great success, in spite of the terrible weather that first week. They actually ran out of fish on the final week. Good reports have been received by many attendees.
The website needs to be updated with new Missions, liaisons, committees, etc. Mark Capuano will work with our Webmasters to accomplish this.
Also, we are still searching for an outside maintenance leader, as well as a housekeeping employee. These open positions will be shared with the parish in upcoming weeks.
Our next meeting will be Tuesday, May 19th at 7:00PM.
Pastoral Council Meeting - Church of the Holy Trinity
February 17, 2015
In attendance were, Deacon Lyn, Father Coning , Mark Capuano, Dave Weiland, Paula Cush, Mark Cush, Rick Cercone, Rick Christ, Amy Rowland, Kathy Morris, and Joanne Yost. Father Tomson had been excused. Mark Cush opened in prayer, and the January meeting minutes were approved.
Committee Reports :
The Building Committee met on Saturday, Feb. 14th, and have decided to draw up preliminary sketches and a rough estimate of cost to be presented on March 28th. At this time, the Finance Council is working directly with the Building Committee to develop these estimates.
Finance Council Update
Dave Weiland attended the most recent meeting, and updated us on their activities. Annette Prokop has given a final report on the Parish census, which shows 266 families in total, 235 of which are considered active members. The final grant monies from the Catholic Foundation have been received in the amount of $5230. It was also determined that the Spring fund raisers (Casino night and annual Golf Outing) will be held April 24th and 25th. The initial organizational meeting for this event will be next Monday (2/23).
Dave also showed us the budget numbers which will be presented from the pulpit at a Parish Stewardship/Financial meeting in March. They have also asked for the individual budgets from each parish committee before the end of the fiscal year (June 30th).
Worship: Mark Capuano mentioned a plan to use emails and messaging for communications among the various worship groups. Derived from the previous week's bulletin and the parish calendar, these would greatly reduce the chance of errors or missing ministers in the future. The idea was well received, and will be implemented in the coming months.
The combined Holy Trinity Choirs will lead Stations of The Cross on March 3rd.
Music has been prepared for a Lenten Community Service to be held at Holy Trinity on Wednesday, Feb. 25th.
It was also noted that there is a need for more worship ministry participants; especially ushers. Ushering is not restricted to only men.
Formation: Rick Cercone is currently working on the list of participants and leaders in various areas. He also mentioned that the 7th and 8th grade PSR class will lead Stations one week during Lent; there will be a PSR drama presentation on March 27th(?); and there will be 11 students making their First Holy Communion on April 19th. PSR students have also begun a "loose change" collection for African missions, which will be presented to the Church in Migori by Lyn and Beth in July, as they travel to Africa.
Rick Christ mentioned Vacation Bible School this Summer, which will be held at Holy Trinity, and sponsored by one of the other area churches. He also informed us that Susan Labish is considering the formation of a Youth Group later this year.
Deacon Lyn read an email from Father Rigobert, who is adjusting to the extreme temperatures in Tanzania.
Evangelization: Dave Weiland has nearly completed his list of leaders and members within the Evangelization Ministry. Amy Rowland conveyed Father Ty's request that we consider making Advertizing a part of this committee, but after some discussion, it was decided to allow it become part of Culture Building.
Culture Building: Kathy Morris spoke with Frank Price, and mentioned Dave Ross as potential members / leaders of the Fund Raising committee. Kathy also mentioned other names during the discussion which followed. Dave Weiland suggested we add Maintenance to one of the existing Missions, and it was decided to place it also under Culture Building. Dave Schaub heads up the inside maintenance and mowing of lawns, so it was suggested we ask him for a name to head up the outside maintenance group.
It was also decided that the Volunteer Coordinator position be included in Culture Building.
Everyone agreed that the Excel spreadsheet sent out by Kim Ernst was a godsend! Thanks, Kim, for all your wonderful and faithful work.
Ministry training sessions will be held on Thursday March 5th and Saturday, March 7th. Attendance at one of these sessions is mandatory for all ministry participants. Those who have been previously trained will attend the first hour, while new ministers will attend an additional 1/2 hour training session. We are using Kim's email list to get the word out, plus announcements in the bulletin, beginning next Sunday. In addition, Joanne suggested we develop a handbook for each ministry, which would contain the essential information, as well as many of the nuances involved in those activities. Father Jeff liked the idea, and supported its development.
An Event Planning Form will be developed in order to schedule, reserve facilities, avoid conflicts, and determine resources for parish activities, as they come up in 2015. Mark Capuano will submit an initial paper copy, and Doug Dillon has confirmed that our Webmasters can develop an electronic format of this as well. For 2015 scheduling, we will continue to use the paper calendar outside the office and manually transfer that information to the parish website calendar and weekly bulletin; the intent is to develop the electronic format for use in 2016.
The next blood drive was originally scheduled to coincide with one of the Friday Fish Fry events. After some discussion of pros and cons, it was decided that the March Blood Drive should be rescheduled.
Our three priests are working out a schedule for Spring and into Summer, since Immaculate Conception Parish will be without an active pastor until April, and possibly beyond.
The cover page of our bulletin needs to be updated. Mark Cush will develop a sample page, and send it to Kristi Schaub. It will take a few weeks though, for the printers to use up the old ones.
Mark will also begin working on a 15 minute PowerPoint presentation for the Spring Parish meeting. The topic will be "How Parish Council Serves Holy Trinity". On March 28th at 9:00AM, a brainstorming session will be held for Mark to glean ideas for this presentation. The final draft will be developed at another meeting on April 11th, also at 9AM. This presentation will then be made to the entire Parish on May 16th and 17th, along with Building and Finance Council presentations.
Our next meeting will be Tuesday, March 17th at 7:00PM. Amy Rowland and Mark Capuano are excused from this meeting.